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Project Administrative Support Coordinator

Montreal, Quebec, Canada

Project Administrative Support Coordinator

Montreal, Quebec, Canada

Please note that candidates must have an eligible work permit for Canada and be fluent in French. 

Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team.

At the heart of Alithya’s values is the well-being of our employees and their families. That's why, we continue to follow the Public Health Agency of Canada’s recommendations closely. 

We remain close to you, while keeping our distance via Phone, Skype, Zoom or however you like. 

Take your ambitions to the next level

As the Project Administrative Support Coordinator, you will work to ensure the smooth operation of projects by providing logistical assistance to project teams, including keeping the Digital Solutions Centre (DSC) metrics and repositories up to date.

You will share responsibility with the other project logistics support coordinators for maintaining ADSC team repositories, evaluating team metrics (when not automated), and supporting administrative activities necessary to conduct projects.

  • Maintain the ADSC repositories:
    • Team directory, resume bank, expertise directory;
    • Administrative processes, ISO compliance, FAQ.
  • Collaborate with the CV update team and follow up with ADSC collaborators;
  • Carry out tasks related to the welcoming of new collaborators (e.g., registration for the software used by the ADSC, project welcoming, etc.);
  • Manage employee departure logistics (e.g., closing access to software used by ADSC);
  • Support the:
    • project opening process including obtaining and filing legal documents;
    • project closure process;
    • RS&DE reporting process;
    • person responsible for training requests;
    • time sheet process.
  • Perform inputs and updates to selected company systems (as determined by Project Logistical Support Manager);
  • Manage agent tasks, provide logistical support to projects (as needed);
  • Provide support for assignments.
When it just clicks!
Does this sound like you?
  • DEC or AEC in Administration or a related field, or a combination such as a DEP in Secretarial Studies and relevant experience;
  • Minimum of 3 to 5 years in a similar position;
  • Excellent knowledge of Office suite;
  • Thorough and dedicated to the quality of the services offered;
  • Good stress management;
  • Comfortable with collaboration tools and strong ability to learn new collaboration tools;
  • Willingness to work overtime when required during peak periods;
  • Strong communication skills, both oral and written, in French and English. Level expected:
    • French: 4/4
    • English: 3/4 

40352 #LI-Hybrid

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Life at Alithya
  • 37.5 hours per week;
  • Opportunities to develop and grow your career;
  • Work with diverse technologies, projects, clients and sectors;
  • Spend your days in a creative and innovative environment;
  • Share experience and knowledge as part of an agile and dynamic team;
  • A great balance between work and personal life;
  • Access to exciting educational opportunities (internal, conferences, events, courses, certifications, etc.);
  • Personal recognition of your important professional contributions;
  • Great cultural diversity across our teams.

Why join our team?

Because creativity, passion, integrity and wellness are the company’s core values, we are looking for people like you who are enthusiastic, innovative, open-minded, team players and eager to learn.

Working at Alithya is a chance to be part of an energetic, dynamic, and growing team of more than 2,000 professionals in Canada, the United States and France. Our diverse practices and the extensive major projects entrusted to us by our prestigious clients allows us to offer many high growth potential opportunities to our employees in well-established technologies.

Alithya Group is an advocate for workforce diversity and as such, encourages the participation of women in management roles. We belong to the 30% Club, which encourages women’s access to leadership positions.

Meet your co-workers!

We have made a video series about our employees called 1 minute, 1 career!

Meet Rowena, a Java Analyst Developer at the Digital Solutions Center in Montreal.

“What's also great at Alithya is that we are exposed to a variety of technologies and this helps me add to my working portfolio.”