Creating and maintaining an accurate sales pipeline is one of the top goals and responsibilities for any sales leader. Organizations count on their ability to accurately predict revenue so that it can be used to effectively manage operations, the supply chain, and even the market. Without it, it is likely that an organization will operate ineffectively, and the tenure of the sales leadership is always in question.
If it’s strong and well-built, a sales pipeline means your company is likely to hit growth targets. However, building pipeline comes with its own unique set of challenges, especially in this current environment. This page shares insights and best practices to improve your sales pipeline regardless of the economic climate.
In order to build a more accurate sales pipeline, let’s first define what it is:
A sales pipeline aggregates individual customer sales funnels into a composite picture that measures the health of all sales prospects.¹
The health of a sales pipeline is often reflected by the following four metrics:
- The number of deals in the pipeline.
- The average size of a deal in the pipeline.
- The close ratio, or the average percentage of deals that have been closed.
- Sales velocity, or the average amount of time it takes to close a deal.
A sales pipeline also visualizes the lifecycle of various customer prospects, from initial interaction to deal close.² Let’s take a closer look at the lifecycle of prospective customers.
- Gather incoming leads.
- Qualify into a marketing-qualified lead (using methods such as lead scoring).
- Further qualify to a sales-qualified lead.
- Engage a qualified lead into a sales cycle.
- Register the deal as closed, on hold or lost.
A deal looks okay, but is likely to be stalled. Over 85% of deals in the average pipeline are stalled. But that’s where the money is!³ The longer a deal is stalled, the less likely it’s going to happen.
DEALS STALLED IN AVERAGE PIPELINE
Let’s walk through common deal stall causes and their fixes.
Not Helping The Customer Buy
Selecting the vendor or solution is probably the easiest part of the buying process. That’s where so much time is focused. But deals stall out long before the customer reaches this point. They stall out because:
- The customer doesn’t know how to buy
- They can’t align the diverse agenda’s/priorities/interests in the organization
- They can’t get the attention of their management to make the issue a priority
- Other projects come up, they shift their attention, and they do something else
THE FIX: ONE OF THE GREATEST VALUES YOU CAN CREATE IS HELPING THE CUSTOMER BUY. IF THEY’VE NEVER, OR SELDOM BOUGHT BEFORE, WHAT SHOULD THEY BE LOOKING FOR? WHO SHOULD BE INVOLVED? HOW DO THEY MAKE THEIR ISSUE IMPORTANT TO MANAGERS? ALSO, HOW DO THEY PUT TOGETHER THE BUYING TEAM, ALIGNING INTERESTS, PRIORITIES, AND AGENDAS? IF THEY AREN’T BEING GUIDED THROUGH ALL THE BUYING PROCESS, AND THEY CAN’T DO IT THEMSELVES, REGARDLESS HOW STRONG THEIR NEED TO BUY, IT WON’T HAPPEN.
Unclear Sales Strategy
As a busy Sales leader, you have numerous meetings, and share a lot of information, but the team just isn’t moving forward. Often, this is a result of not having a defined sales process (or not using it). The sales process defines the critical activities, events, triggers to help move your customer through the buying process, and your team through the sales process.
THE FIX: LET THE SALES PROCESS BE YOUR GUIDE. IN EACH MEETING, AGREE ON NEXT STEPS AND ACTIVITIES. AGREE ON THE ACTIONS, DATES FOR COMPLETION AND WHO IS RESPONSIBLE. DOCUMENT THESE AND SHARE THEM WITH THE CUSTOMER. MOST IMPORTANTLY, CREATE AN OPPORTUNITY PLAN OR STRATEGY. DID YOU KNOW THAT ONLY 65% OF COMPANIES HAVE A DEFINED SALES PROCESS?4
Not Paying Attention
If no one is keeping an eye on the pipeline or holding the team accountable, then updates likely won’t happen. Not paying attention is the worst of all. In many pipelines, there are a significant number of deals that have been “in process” for 2, 3, or 4 times longer than the average sales cycle–and no one is challenging them. The sales person isn’t looking at it. Even worse, management isn’t challenging them, or holding the team accountable for keeping an accurate, up-to-date pipeline.
THE FIX: IT’S EACH SALES PERSON’S RESPONSIBILITY TO MAKE SURE EACH DEAL IS MOVING FORWARD. IT’S MANAGEMENT’S RESPONSIBILITY TO COACH THEM, TO HELP THEM MOVE DEALS FORWARD. WHEN SOMETHING GETS STALLED, HELP THE SALES PERSON FIGURE OUT WHAT TO DO.
Great deals suddenly go quiet, but then what? How do you stop this from happening?
The hardest thing about selling today is that customers don’t need you the way they did in the past.5 In recent decades, sales reps have become adept at discovering customers’ needs and selling them “solutions”—generally, complex combinations of products and services. This worked because customers didn’t know how to solve their own problems, even though they often had a good understanding of what their problems were. But now, increasingly sophisticated procurement teams and purchasing consultants are armed with troves of data, and companies can readily define solutions for themselves.
In fact, a recent Corporate Executive Board study of more than 1,400 B2B customers found that those customers completed, on average, nearly 60% of a typical purchasing decision—researching solutions, ranking options, setting requirements, benchmarking pricing, and so on—before even having a conversation with a supplier. In this world the celebrated “solution sales rep” can be more of an annoyance than an asset. Customers in an array of industries, from IT to insurance to business process outsourcing, are often way ahead of the salespeople who are “helping” them. It makes it a lot harder to spot prospects who really need your help. That’s why you must use your pre-defined sales process and keep it updated. You become an asset to your prospects instead of a nuisance.
Yet, these prospects and deals are the most profitable. 80% of prospects who eventually buy are originally marked as bad leads.6
We’ve all been there. The meeting’s gone well, your prospect seems enthusiastic and you’re confident that within a week, a significant sale will be made. Like any pro, you closed the conversation with a follow-up phone call scheduled in and have even sent a friendly email thanking them for their time. Great!
Then, unexpectedly, they go quiet. The day of the follow up comes and goes, there’s no response on email and the prospect’s office repeats the phrase: “I’ll pass on your message.” What causes a prospect to fall out of contact? The answer can depend on where you are in the process with them, and can include:
- They have changed their mind or have gone with a competitor
- They’re busy
- There’s a lack of urgency at their end
- They’re away from the office unexpectedly
It’s important to note that there is a good indication following a successful meeting that their silence has nothing to do with you or your business. But even if this is the case, finding out what’s happening at their end will equip you to drive the process forward.
Solve the challenges above by:
- Defining sales stages
- Determining where the buyer is in the buying journey
- Determining the health of your pipeline
- Track with a CRM solution and update, update, update
If your organization is like most, you don’t have the answers to all of the questions, or, if you have the answers, they may not be accurate.
- What is the difference in my pipeline by region or by team this week versus last week?
- What has moved in and out of the pipeline?
- What is the average number of days in each stage of a sale by team, by region or by customer?
- What is the average time a complete sales cycle takes by team, by region or by customer?
- What is the total revenue won and lost and what is the reason for lost revenue?
- Which opportunities have changed their forecast rating and have they progressed or stalled?
- How long does it take us to go through each stage in the sales cycle?
- How accurate historically has the team, region or sales individual been in winning a deal that they have committed?
- How accurate historically has the team, region or sales individual been in bringing a deal in on or before the date that they committed it?
- How accurate has your forecast been when you said:
- Deals would be won on a specific date?
- Deals would be won for a specific amount?
- Deals would be won?
Sales pipeline can be tricky for any company. At the end of the day, you need to deliver simple to understand, actionable insights that are in context of the customer relationship.
Are you looking for some help in getting your pipeline shaped up and measurable? Alithya can help. Our proven model, which is based on more than 1,500 successful CRM implementations, can position your company to become a high performing organization.
Get CRM Up and Running in Less a Month
Go from Zero2Ready with Microsoft Dynamics 365 Sales
- Get CRM up and running in less than a month
- Limited time low cost package
- Minimize your risk with a fixed fee solution built on best practices of 1,500+ CRM deployments
Request an exploratory session for Microsoft Dynamics 365 Sales Zero2Ready.
Gartner’s most recent Gartner Peer Insights Voice of the Customer: CRM Lead Management, names Microsoft as a 2020 ...
Effective CRM and ERP implementations require an organizational mindset where “Go Live” is viewed as the start of the journey – not the end.
SOLUTION SHEET - Knowing your business, customers and sales pipeline is critical. Get CRM up and running in less than ...